Why You Should Be Using Gusto for Your HVAC Business
We can’t say this enough—we absolutely LOVE Gusto. And for good reason!
Running an HVAC business is no small feat. Between managing your team, juggling customer appointments, handling payroll, and making sure you stay on top of taxes—it’s easy to feel overwhelmed.
But that’s where Gusto for HVAC businesses comes in. It’s an all-in-one platform that simplifies your life by managing payroll, employee onboarding, and even HR tasks, leaving you more time to focus on what you do best—running your business.
Here at Atlas Accounting Group, we’re big fans, and after you see what Gusto can do, we think you will be too.
Let’s break down why we recommend Gusto and how it can make a huge difference for your HVAC business.
Pssst... Want to skip ahead and get $100 off for using Gusto? Go here!
How Gusto Works for HVAC Companies
Gusto is designed to take the stress out of your everyday payroll & HR tasks.
Whether it’s onboarding a new team member or making sure payroll is done correctly and on time, Gusto handles it all.
Here are all of the best features it offers and why it’s a game-changer for HVAC companies:
- Employee Onboarding
We all know the paperwork that comes with hiring someone new. With Gusto, you can forget about endless forms and paperwork. New employees can fill out everything online—tax forms, bank account details, contact info—you name it, Gusto’s got it covered. It’s easy, quick, and best of all, paper-free.
- Time Tracking and Integration
Keeping track of who worked when can be a hassle, especially when you’ve got crews out in the field. With Gusto, employees can clock in and out from their phones or any web browser, and all that data syncs automatically with payroll.
If you prefer a more traditional setup, Gusto even has a Time Clock Kiosk software that turns your tablets into a time clock where employees can clock in and out.
- Payroll Processing
Let’s be honest, payroll is one of the most time-consuming tasks, especially when mistakes happen. Gusto simplifies this by automating everything. No more chasing timecards or worrying about miscalculations. Everything is synced automatically, making payroll a breeze.
- Tax Compliance
Nobody likes dealing with taxes, especially when they vary from state to state. Luckily, Gusto has you covered. It automatically calculates, files, and pays your local, state, and federal payroll taxes. Plus, it supports tax registration for all 50 states, so you stay compliant wherever you do business.
- Setting Up
When it comes to setting up Gusto whether from scratch or switching from another payroll provider, the entire process is designed to be quick and easy.
Simply create an account and add your employee details or have them self-onboard. Once Gusto has your employee and tax info, you can already run your first payroll in just a few clicks.
You can also switch over at any time of the year and Gusto will take care of importing all your previous payroll information, making the transition smooth and stress-free.
Benefits of Using Gusto for HVAC Businesses
While Gusto is a payroll and HR platform designed for all industries, there are some key reasons why it’s especially great for HVAC businesses.
Here are a few reasons why it’s our top HR & payroll tool of choice for HVAC & construction businesses:
- Flexible Payroll for Fluctuating Schedules: HVAC businesses don’t always run on a fixed schedule, so neither should your payroll. Gusto lets you run unlimited payrolls, so you can pay your team whenever it makes sense—without being tied to rigid pay periods.
- Job & Workforce Costing: HVAC jobs vary in size and complexity, and Gusto makes it easy to track labor costs for each job. You can break down costs by project or task, giving you insights into employee efficiency and helping you create detailed invoices for your clients.
- Time Tracking Made Simple: Whether your team is clocking in from the field or at the office, Gusto’s time tracking integrates directly with payroll. Employees can log their hours online or use the Time Clock Kiosk on the iPad, and everything syncs automatically—saving you from manual data entry headaches.
- Next-Day Direct Deposits: Save yourself from the need to manage multiple apps and payment methods like wire transfers, ACH payments, and others. Gusto’s next-day direct deposit feature streamlines all these processes into one platform.
- Automatic Tax Filing: Tax compliance can be a nightmare, especially if you operate across multiple states. Gusto takes care of calculating, filing, and paying your local, state, and federal taxes, so you can stay compliant without lifting a finger.
Don’t Forget to Integrate Gusto With Your Other Software Tools
Last but not least, one of the best features of Gusto is how easily it integrates with the other key tools you’re already using in your HVAC business, like QuickBooks.
Connecting Gusto with your accounting software doesn’t just make payroll processing smoother—it helps you avoid the errors that come with juggling multiple systems.
Imagine having everything in one place: you can instantly see who’s been paid, how much you’ve withheld for taxes, and get a real-time view of your financials, all without switching between platforms.
No more scrambling to gather numbers at tax time or worrying about missed payments. Instead, you’ll have accurate, up-to-date information at your fingertips, from employee wages to job costs, giving you the confidence to make smart financial decisions.
If you need help with this, don’t worry. Here At Atlas Accounting Group, we specialize in helping HVAC companies get their tech stack in order.
We’ll make sure Gusto is fully integrated with QuickBooks (or your preferred accounting software) so you can keep your finances in check with ease. Simply use our calendar to book a quick call.
Get Started with Gusto—DIY or Let Us Handle It!
Convinced to give Gusto for HVAC businesses a try?
At Atlas Accounting Group, we give you the flexibility to manage Gusto yourself or let our team handle everything for you.
Whether you want to take the DIY route or prefer personalized support, we’re here to make the process smooth and stress-free.
And we’ve got even more good news! If you sign up through this link, you’ll receive:
• $100 if your business has 1-9 employees
• $200 if your business has 10 or more employees
Try Gusto Today
Making Your HVAC Payroll Easier
As an HVAC business owner, you’ve got enough on your plate without having to worry about payroll and taxes. That’s where we come in.
At Atlas Accounting, we’re here to help HVAC businesses like yours take the hassle out of payroll. With Gusto’s easy-to-use tools and our expert support, we’ll make sure everything runs smoothly—so you can focus on what you do best.
If you need help setting up Gusto, want to integrate it with the rest of your software tools, or would just like us to manage it all for you - we’re here to help!
Simply use the calendar below to book your first introductory call.
Until next time!
